Is the data in your electronic logging device enough to survive an IFTA audit?

Your ELD records may not be enough to validate your compliance with the International Fuel Tax Agreement (IFTA). Although ELD records can provide travel mileage in each state, auditors frequently request substantially more documentation. While mileage records provided by an ELD manufacturer are a component of IFTA reporting, motor carriers should take warning that auditors may also request:

• Distance records produced wholly or partly by a vehicle-tracking system, including a GPS system;
• The original GPS or other location data for the vehicle to which the records pertain;
• The date and time of each GPS reading, at intervals sufficient to validate the total distance traveled in each jurisdiction;
• The beginning and ending reading from the odometer, hubodometer, engine control module, or any similar device for the period
to which the records pertain;
• The calculated distance between each GPS or other system reading;
• The route of the vehicle’s travel;
• The total distance traveled by the vehicle;
• The distance traveled in each jurisdiction;
• The vehicle identification number or vehicle unit number.

Carriers should understand that mileage records provided by their ELD providers may not be sufficient in the event they are audited.

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